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Environmental Management (S-7)

 

Environmental Management (S-7)

"MORE THAN OUR CODE . . . IT'S OUR CORPS"

The Environmental Management System of MCAS Miramar
BUDGET PLANNING
FINANCIAL MANAGEMENT ANALYST

PHONE: (858) 577- 4778

 

PROGRAM OVERVIEW

United States Marine Corps (USMC) installations are required to track environmental cost in accordance with Federal regulations. The Environmental Financial Management Analyst provides a wide variety of administrative and analytical duties connected with the formulation, justification, presentation, execution, and reporting of budgets for general operations, programs, and projects.

 

PROGRAMS, PLANS, RESOURCES AND RESPONSIBILITES

Operating Procedures

All USMC environmental requirements must be entered into Marine Corps Head Quarters Status Tool Environmental Program (STEP). STEP is not only a budgeting database, but also a project management tool.

The Assistant Environmental Management Officer, Operations Officer, and the Financial Management Analyst of S-7, Environmental Management Department (EMD), Marine Corps Air Station (MCAS) Miramar maintain the data in STEP.  The Environmental Program Managers assigned to each program are responsible for informing the Financial Management Analyst of program changes and additions. A project will not be funded until it is loaded into STEP.   It is the only funding source available within the environmental program.

Environmental programs are divided into three pillars: Compliance, Conservation, and Pollution Prevention projects and associated labor cost. Reimbursable programs consist of Agricultural Outlease and Installation Restoration projects.

  • Compliance identifies all costs to comply with applicable federal, state, and local environmental laws, regulations, criteria, and standards.
  • Conservation identifies activities required to comply with environmental stewardship conservation laws, regulations, criteria, and standards, and includes efforts to protect and preserve natural and cultural resources.
  • Pollution Prevention tracks environmental projects that reduce the amount of hazardous material entering the environment prior to recycling, treatment and disposal.

COMPLIANCE:

  • Operations Division:
    • Comprehensive Environmental Training and Education Program (CETEP)
    • Environmental Management Systems (EMS)
  • Engineering Division:
    • Head Quarters Centrally Managed Environmental Projects
    • Air and Water Quality Fees, Permits, and Applications
    • NPDES Storm Water Monitoring
    • Underground Storage Tank (UST) Fees
    • Updates of Spill Prevention Countermeasures and Control (SPCC), UST, Aboveground Storage Tanks (AST)  Management Plans
    • Maintenance of Oil Water Separator, UST, AST
    • Minor Environmental Projects
    • Travel and Training Requirement
  • Waste Management Division
    • Headquarters Centrally Managed Environmental Projects
    • Hazardous Waste Disposal and Used Oil Pickup, Laboratory Analysis
    • Hazardous Material Permits and Fees
    • Hazardous Waste Generator Fees
    • Hazardous Waste Manifest Fees
    • Regulated Foreign Garbage Disposal
    • Emergency Spill Response Services
    • Hazardous Waste Materials and Services
    • Travel and Training Requirements
  • Administration Division
    • Financial Management Support
    • National Environmental Policy Act (NEPA) Support
    • Environmental Management Materials and Services
    • Environmental Management System Support
    • Travel and Training Requirements
    • Compliance Labor

CONSERVATION:

  • Natural Resources Division:
    • Head Quarters Centrally Managed Environmental Projects
    • Minor Projects
    • Endangered Plant/Species Monitoring
    • Artifacts Curation
    • Exotic/Invasive Plant Control
    • Archaeological Cultural Resources Support
    • Vernal Pool Management
    • Materials and Services
    • Geographic Information Systems (GIS) Supplies, Equipment and Maintenance
    • Travel and Training Requirements

POLLUTION PREVENTION:

  • Waste Management Division:
    • Head Quarters Centrally Managed Environmental Projects
    • Shop Towel Laundering
    • Silver Recovery
    • Emergency Planning Community Right To Know Act (EPCRA) Reporting
    • Hazardous Waste Source Reduction and Management Review
    • Materials and Services
  • AGRICULTURAL OUTLEASE, Natural Resource Division
    • Agricultural Outlease Project Support
    • Natural Resources Project Support
    • Vernal Pool Surveys
    • Endangered Willowy Monardella Monitoring
  • INSTALLATION RESTORATION, Engineering Division
    • Labor
    • Travel & Training Requirements
TRAINING AND COMMUNICATION

1. Completing the following initial training either on-line or via other approved substitute courses) within 45 days of the date of appointment.

  • a) Fiscal Law [required] 
  • b)Budget Execution [required] 

2. Attend required quarterly FA training when scheduled and conducted.

PRACTICE-ASPECT-IMPACT-RISK
The decentralization of fund management and the
increased use of automated systems, coupled with the volume and
complexity of business processes, reduces the ability of Resource
Managers to exercise direct personal control over all aspects of
each financial business transaction . Accordingly, command level
Resource Managers must depend on other personnel involved in the
financial management processes (i.e., Certifying Officer(s),
Accountable Officials and Fund Administrators) within their
departments to provide accurate, timely data and quality service.

Monitoring both the progress of the organization in
attaining its goals and its rate of resource consumption. The
Commanding Officer has full financial responsibility and is legally
bound not to incur obligations or commitments and expenditures in
excess of available funds.

Fund Administrators are responsible for supporting
the overall system of funds management and control within their
respective department . They are responsible for tracking the
execution of departmental funds and principally involved in
certifying the availability of funds to meet on-going departmental
spending requests prior to funds actually being obligated.
OBJECTIVES-TARGETS-ACTIONS TO IMPROVE PERFORMANCE
Objectives
  1. Complete budget data calls within deadlines set by HQMC, MCICOM and/or Miramar Comptroller.
  2. Fully execute budget funds. 

Targets

  1. Achieve 100% completion of budget data calls by HQMC and Miramar Comptroller deadlines.
  2. Fully execute/obligate budget funds at 100% by 30 September of each fiscal year.
AUDIT AND EVALUATION OF COMPLIANCE

Auditing and Monitoring

The Budget Program is audited or monitored by the following:

  1. Fund Administrator (FA) Review
  2. From time to time audited/interviewed by:
    1. DOD Inspector General (IG)
    2. CGIP
    3. ECE audit team member
    4. Program sponsors, etc.

Evaluation of Compliance

  • Fund Administrator (FA) review is done annually by the Resource and Evaluation Office (R&E) known as the internal auditors. In addition, DOD IG, CGIP, ECE Team, and/or program sponsors do audit/program reviews. 
  • These auditors conduct evaluations and analysis of department financial management and administration areas to assist in the prompt detection and correction of problems. They inspect or review Fund Administrator performance areas to ensure Financial Management Regulation (FMR) compliance and audit readiness.
  • Ensure proper records supporting fund execution are maintained by department Resource Manager and Fund Administrator.

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